My Inbox has (0, zero, zilch, nada) emails in it as of today!!!  The last time I accomplished this feat was probably 4 years ago.  If you are like me, you use your Inbox as a reminder of  open tasks. However, when your Inbox starts to grow above 100 items, ANXIETY sets in every morning when you open your Inbox.

That’s not to say that I have nothing to do, but I’ve begun to fully utilize Outlook Task (for personal tasks) and SharePoint (for our company tasks). As soon as I get an email, if I can’t handle it right away, it gets put onto a task list with distinct attributes.

For example:

– If the Task is Important, it gets a Status of “Emergency” and goes to the top of my list. I only keep 10 “Emergency” tasks on my list at one time.

– If the Task is related to a proposal, I append a “$” to the front of the Task name. This makes it very easy to recognize the Tasks that will generate revenue.

Did you know… (DUK)

If you Right-Click on a selected Email, then click “Move to Folder…” and select the Task folder, a new Task will be created with the email contents.  This is useful if you need to refer to the body of the email to complete the task.

Posted in Blog, Did you Know.. (DUK), Getting Things Done (GTD)

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